2025 Virtual Conference - The Photo Managers

INTRODUCING THE

New Virtual Conference
Watch & Learn Experience

May 29th & May 30th, 2025
100% Online

Mark your calendar for Thursday, May 29th, and Friday, May 30th, 2025!

Back by popular demand—but with a twist! We’ve reimagined our virtual conference to better meet the evolving needs of our attendees. Your time and attention are precious, and we’re here to make every moment count.

This year, we’re thrilled to introduce the Virtual Conference Watch & Learn Experience, a dynamic event designed to maximize learning, collaboration, and connection.

REGISTRATION IS CLOSED

Here’s What Makes It Unique:

Lifetime Access to All Content

As an attendee, you’ll gain unlimited access to recordings of all 20 breakout sessions from our in-person San Diego Conference, so you can learn at your own pace. See San Diego Breakouts.

Curated Watch Party Breakouts

Join your peers to watch the top five most popular breakout sessions during live Watch Parties. These curated sessions will be followed by engaging small group discussions where you can share insights and apply what you’ve learned.

Interactive Networking Opportunities

Build meaningful connections with colleagues during dedicated networking breaks and discussions.

Exhibitor Showcases and Prizes

Explore tools and resources from our exhibitors and enjoy the chance to win exciting prizes.

LIVE Keynote

Lucy Kelleher
Keep Them Loyal

Thursday 5/29 from 11:30 PM - 1:30 PM EDT

The Client Connection Roadmap: Grow Your Business with Relationships & Referrals

Success in the photo management business isn’t just about technical skills—it’s about building strong, lasting client relationships and a steady stream of referrals. In this interactive session, you’ll learn how to create a consistent pipeline of clients by leveraging smart lead generation strategies, deepening client relationships, and developing valuable partnerships.

We’ll cover:
✅ Proven strategies to attract high-quality leads without the constant hustle
✅ How to turn first-time clients into lifelong relationships that generate repeat business and referrals
✅ The power of networking and strategic partnerships to grow your business in a sustainable way

Through real-world examples, actionable exercises, and a clear roadmap, you’ll leave with a customized action plan to implement immediately—helping you create a business that thrives on connection, not just transactions.

Watch Party Sessions:

These sessions will be played “live” during the conference and are included for Full Registrants and Snapshot Pass attendees. Full Registrants also receive access to all recordings from San Diego. See San Diego Breakouts.

Caroline Guntur
The Swedish Organizer

Workflows

Scaling Up: How to Secure Consistent $5K+ Orders and Build a Six-Figure Business (Part 1)

Ready to take your business beyond six figures? This breakout session is designed for photo managers who want to grow scale up by focusing on winning high-value projects and building recurring revenue streams. Learn how to identify and target the right clients, estimate and craft compelling proposals for $5,000+ projects, and establish a laser-focused approach that brings in a steady stream of high-value orders every month. We’ll dive into proven strategies for prospecting, pitching, and closing deals that transform your business and drive sustainable growth. This is for you if you’re ready to stop chasing small gigs and start building your path to $100K and beyond.

You’ll leave with the tools and confidence to stop chasing small gigs and start securing high-value projects that transform your business into a six-figure operation.

Rachel Arbuckle
2000 Paces Photo Organizing

Workflows

Mastering Workflow for High-Value Projects: Delivering Excellence on $5K+ Orders (Part 2)

Once you’ve landed those $5,000+ projects, how do you ensure smooth on-time delivery and client satisfaction? This breakout session focuses on building and refining workflows that can handle larger, more complex orders with ease. From project planning and task management to communication strategies and quality control, you’ll learn how to create a scalable workflow that ensures every project runs efficiently and meets your client’s highest standards. Discover tools and techniques that support your team, keep clients informed, and maintain a consistent level of excellence, enabling you to handle multiple high-value projects without sacrificing quality. If you’re ready to optimize operations and provide an exceptional client experience, this session is for you.

You’ll leave equipped with the workflows and strategies to manage multiple high-value projects effectively, providing exceptional service without compromising quality.

Darla DeMorrow
HeartWork Organizing

Workflows

Fantastic Finish: Delivering Photo Projects with Panache

A great project finish should not only impress your clients but also lead to future opportunities. In this breakout session, Darla DeMorrow will guide you through everything you need to know to wrap up photo projects with style and professionalism, whether you’re working with physical photos, digital assets, or a combination of both. You’ll learn how to choose, source, stock, and price your delivery materials, from starter packages to luxury options, ensuring that your final presentation aligns with both your clients’ needs and your business’s profitability. Darla will also share insider tips and favorite sources for delivery tools, including what to avoid, so you can enhance your final product with confidence.

You’ll leave with the tools and knowledge to elevate your project delivery process, ensuring that every client is impressed with the final product, and positioning your strong finish as a gateway to future business.

David Mark Erickson

Tech Tools

Boosting Productivity with the Latest Tech Tools

Staying on top of the latest tech tools is key to managing the ever-growing number of digital files in your business. In this session, David Mark Erickson will walk you through the top five tools he uses in his workflow, including how to optimize your storage with customized drives, use cloud sync systems with RAID for sharing large datasets, and move large files efficiently without relying solely on cloud storage. David will also showcase how he uses Topaz AI to upscale scanned images and Peakto to search across multiple catalogs, providing practical tips for improving your productivity.

You’ll leave with a suite of tech tools and practical tips that will help you boost productivity, manage large datasets, and save time in your day-to-day operations.

Rachel Hagar
The Family Archivists

Business Processes and Operations

Understanding Print Photo Project Estimation Through Real-Life Case Studies

Mastering project estimation is essential for every professional Photo Manager. In this session, you’ll explore real-world case studies that showcase the entire printed photo project lifecycle—from client consultation and scope assessment to time allocation and resource management. Each case will highlight key insights, common pitfalls, and the actual hours spent at each stage, giving you a realistic benchmark for your own project estimates. You’ll also see examples of final deliverables to connect each phase with the polished outcomes clients expect.

You’ll leave with practical strategies for implementing customized estimation practices, resulting in more precise timelines, efficient resource allocation, and enhanced productivity in your printed photo management projects.

*Schedule is subject to change.

Register for Virtual Conference

All San Diego Attendees can attend for FREE

Full Registration

$599

You’ll Get:
Lifetime Access to 20 Recorded Breakouts
5 LIVE Watch Parties
Peer Networking & Small Group Discussions
Opportunity to Meet Exhibitors

REGISTRATION IS CLOSED

Snapshot Pass

$149

You’ll Get:
One-Week Access to 5 Recorded Breakouts
5 LIVE Watch Parties
Peer Networking & Small Group Discussions
Opportunity to Meet Exhibitors

REGISTRATION IS CLOSED

Refund Policy: Full refunds for the 2025 Virtual Conference will be given until 04/30/2025. If you need to cancel your registration after 04/30/2025, you may transfer your registration to another attendee until 05/15/2025. Registrations are non-transferrable after 05/15/2025. All transfers are the responsibility of the registrant and must be agreed to in writing with The Photo Managers before transfer. To cancel or transfer your registration, please contact us at support@thephotomanagers.com. Read our full event policies here.

Here's What Past Attendees Are Saying...

“I was on the fence about spending the money on conference being so new to The Photo Managers. After attending in-person, I will never miss another conference. Absolutely wonderful to connect with other PMs and the training was an investment into my business that will bring immeasurable returns!”

Kari K.
ViKarious Living

“For anyone considering starting a business in Photo Organizing this is a MUST! It is the only industry I know that welcomes you with open arms, helps you set up and guides you through the process. Every expert is willing to help no matter where you are with your business. Conference is where you see it all come together, meet people who have the same questions (which get answered), learn about related business opportunities, more efficient workflows and meet face to face with vendors who have products you didn’t know you needed!”

Ana C.
Posterity Pro

“The best part of the conference, to me, was the chance to meet other Photo Managers, in person and pick their brains! The ability to collaborate and share ideas, best practices and stories was my favorite part. I loved making new friends, and being part of such a generous, giving community. I can’t wait till Denver!”

Karen H.
Near & Dear Photo Solutions