The Photo Managers Conference 2026

Boston, MA
APRIL 8 – 11, 2026

Additional registrations for the conference can be made by checking the links in your registration email, or by contacting mary@thephotomanagers.com.

Sponsor and Exhibitor Resources

Contact: Mary@thephotomanagers.com for additional details and information.

Important Dates / Reminders

Deadline to Book Hotel Rooms at a Discounted Rate: March 17, 2026

Deadline to Register for Conference (Exhibitors and Speakers): March 27, 2026

Deadline to send promotional materials via USPS or FedEx:

Delivery Window (April 1-3, 2026 or 3-5 days prior to the event- may except up to one week prior)

Deadline to send gift bag items/prize giveaway items: March 27, 2026

Schedule

Arrival Days:

Thursday, April 9
Set-Up: 9:00am – 12:00pm
Show Hours: 12:00pm – 8:30 pm

Friday, April 10

Show Hours: 7:00am – 9:00am (end)

(If you chose to purchase conference registration, you can leave your table set up through conference close on Saturday 4/11 at 1:00pm)

Departure Days:

Saturday, April 11
Conference Ends at 1pm

*Schedules are subject to change.

Exhibitor Information

Exhibitor Booth Includes:

-6-foot skirted table with 2 chairs and signage

-5-minute company spotlight at our virtual conference

-9.5 hours of dedicated exhibition time

-Opportunity to meet other exhibitors during the Meet & Greet

-Priority logo placement on the conference website exhibitor page

-Social media promotion highlighting your company

-Post-event email to attendees with any special offers

-One full conference registration ($829 value) – giving you the opportunity to stay throughout the event.

Conference Starter Booth Includes:

-A 6-foot skirted table in the foyer (Wednesday 4pm –8:30pm)

-3-5 minute pre-recorded promotional video from the main stage and during the virtual conference

-Opportunity to add marketing material to the swag bag

-10% discount on complete Conference Registration

Exhibit Hall Hours:

Conference Starter Move-In:
Wednesday April 8, 2026: 2pm –4pm

Conference Starter Show Hours:

Wednesday April 8, 2026: 4pm –8:30pm

Exhibitor Move-In:

Thursday, April 9, 2026: 9am – 12pm

Show Hours:

Thursday, April 9, 2026: 12pm – 8:30pm
Friday, April 10, 2026: 7:00am –9:00am

Exhibitor Move-Out:

Friay, April 10, 2026: Anytime after 9am (breakdown)

*If you have full conference registration you can stay for the entire conference, and leave your table set up until you depart.

On-Site Contact:

If you have questions, please contact Mary Christian at mary@thephotomanagers.com or by phone at (701) 578-6632.

Internet & Electricity Services:

ATTN: Internet for all exhibitors is provided. The internet is shared, however, so if you require dedicated or hard-wired internet please purchase separately.

Step 1: Access the link – Encore EventNow | Audio Visual Solutions | Order Online

Step 2: Type in the event name (The Photo Managers Conference 2026) under “Search Events”

Step 3: Click on “Shop for Event”

Step 4: Add items to cart and check out with a credit card

Here are somethings to note:

Make sure to double check the venue is “Hilton Boston Park Plaza”

When you check out, please write booth/table number under the “Notes” section, this ensures that our technicians can find their booth/table and set up what they ordered accordingly

Shipping Information:

Exhibitors who plan to ship materials to the hotel should schedule deliveries to arrive 3–5 business days prior to the conference to ensure proper handling and storage. For this event, the recommended delivery window is April 1–3.

The hotel can accept shipments as early as one week before the conference (beginning April 1). Please note the hotel has limited storage space, so please plan deliveries to arrive 3-5 days prior to the conference.

Please address to Guest Name: Mary Christian, Cell: 701-578-6632, Conference Name: The Photo Managers Conference.

Please read detailed directions in the document here.

Please read loading dock information in the link here.

Table Information:

Tables provided at conference are 6 ft., with approximately 3ft. of space on each side. 10ft. banners are NOT PERMITTED. Please email Mary@thephotomanagers.com with questions.