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Karine,
The possibilities depend on a few things such as her ability and willingness to purchase and learn software, or spend lots of time manually dragging and dropping files into folders.
If I had all files, I would use Photo Mechanic to create whatever folder structure I wanted and move the files into that folder structure. Setting that up in Photo Mechanic and starting that file transfer would take about 3 to 5 minutes because I know Photo Mechanic and do this often. Then the software would do the work on its own and the time it would take would depend on the number of files, but even 100,000 files would probably take 30 minutes.
DIY is not always less expensive. If she were my client, it would cost her more for my consulting time alone to discuss the options than to have me do the work!
I tell the client that I keep their files for one year. Before I delete them, I check with the client to make sure everything is safe and there are multiple copies in different storage locations including cloud storage.
No client has ever come back to me regarding metadata mistakes. I use facial recognition to identify and name people, and I review that with the client either in-person or virtually – so they can’t blame me for assigning the wrong name to someone.
As for mistakes with keywords or dates, I have a system of gathering info from clients, and mistakes have never been an issue.
If I did truly make a mistake, I’d fix it for free. If a client wanted metadata added or changed, I’d charge an hourly rate. If the client was unwilling and/or unable to add or change metadata – well, that why they hired me in the first place, and they’d likely be willing to pay for additional work.
If they do want to add metadata themselves, there is consumer-friendly photo software for PC. I’m still looking for a good, relatively easy Mac solution other than Apple Photos.
Kim,
I use and recommend a hybrid system as follows:
- I ALWAYS change the capture date, even if an exact date is not known.
- Known dates – I enter the date known.
- Year only known or estimated – YYYY-01-01 and the keyword ‘year’.
- Decade only known or estimated – YYY0-01-01 and the keyword ‘decade’.
If a year is known or estimated but there are clues that allows you to date more precisely, I make a judgement based on that – such as using the date YYYY-07-01 when people are on a beach, or YYYY-04-01 for Easter photos. There are many ways you can estimate, including with clothing (sweaters vs. bathing suits) or what flowers are blooming in a garden, etc.
My clients know that a date such as YYYY-01-01 does not necessarily mean that the photo was taken on that day. For year and decade only photos, I rename the files differently also. Example: ‘YYYY-01-01 year Macintyre (001).jpg’ or ‘YYYY-01-01 decade Macintyre (001).jpg’
I hope that help!
Make sure that whatever you use adds the names as keywords and not just the ‘Person In Image’ or ‘Person Shown’ metadata field because not all photo software reads those fields. Lightroom and Phototheca do add names as keywords, but it’s an optional setting in Tag That Photo.
Stephanie,
Google photos does not embed those names in the metadata. If and when those photos are downloaded from GP, the names will not be in the file.
The only way to embed those names in the metadata is to use desktop software such ad Tag That Photo. Phototheca, or lightroom Classic.
I believe no professional photo organizer should add info WITHIN GP. If a client really wants to – you may not not be able to stop them but the client should know the potential consequences.
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